The Coal Authority
Executive Management Committee
Terms of Reference

Approved on 23 September 2003

1. Constitution

1.1 The Board hereby ratifies the establishment of the Executive Management Committee.

2. Membership

2.1 The Executive Management Committee shall comprise the following officers:-

The Chief Executive
The Director of Mining Information & Services
The Solicitor & Secretary
The Director of Finance
The Director of Mining Projects & Property
Operations Manager (Licensing/Surface Hazards)*
Operations Manager (Environment/Property)
Operations Manager (Surface Hazards)
Director of Development
Assistant Solicitor
Technical Manager
Safety, Health & Environment Adviser
Change Manager
Procurement Manager
Commercial Manager
Corporate Affairs Manager
Facilities Manager
ICT Manager
Human Resources Manager
Records Manager
Management Accountant

* Operations Manager (Licensing/Subsidence) with effect from 1.4.2004

2.2 Membership of the Executive Management Committee is restricted to the officers detailed in paragraph 2.1. Only in exceptional circumstances and with the agreement of the Chief Executive may substitutes attend.

2.3 The Chairman of the Executive Management Committee shall be the Chief Executive or such other member of the Committee as he may appoint to act from time to time.

2.4 The Executive Management Committee appoints the Corporate Affairs Manager as its Secretary.

3. Frequency of Meetings

3.1 So far as is practicable, the Executive Management Committee shall meet monthly in the afternoon following the scheduled Board Meeting.

3.2 The Chief Executive may alter the frequency of meetings or omit a meeting at his absolute discretion.

4. Authority

4.1 The final agenda for each Executive Management Committee will be circulated at least two working days prior to the date of the meeting.

4.2 The contents of the agenda will be reviewed by the Chief Executive who may alter, add or omit items at his absolute discretion.

4.3 Non-agenda items may only be considered at the meeting in exceptional circumstances and with approval of the Chief Executive.

Membership of the Executive Management Committee shall not increase or detract from an Executive Management Committee Member’s individual responsibilities and, where applicable, delegated powers.

4.5 The Executive Management Committee’s function is to be a forum principally for the exchange of information. It may make recommendations to the Directors’ Meeting where formal decisions can be made or from which matters for decision may be referred to the Authority’s Board.

4.6 The Executive Management Committee is empowered to make executive decisions only where there is unanimity between those present.