Terms and Conditions for access to scanned images made available by the Coal Authority

The following definitions apply in these terms and conditions:-

“the Authority” means theCoal Authority.
“users” means persons accessing the scanned images made available by the Authority whether in person or remotely.
"scanned images" means electronic images of original records which the Authority has decided to make available.

These Terms and Conditions apply to the use of alll scanned images made available by the Authority. By accessing these images and /or placing an order for copies of them you agree to be bound by the Terms and Conditions set out below. If you do not agree to be bound by these Terms and Conditions you may not use or access these images.

1. Registration

Upon logging in for the first time, users must enter bona fide, current and complete personal information.

2. Indemnity

As a condition of access to the scanned images users agree to indemnify the Authority and its’ employees in full from and against all claims, liability, damages, losses, costs and expenses, including reasonable legal fees, arising out of any breach of the Terms and Conditions by the user or any other liabilities arising out of usage of the images by any other person accessing the information using your account and/or your Personal Information.

3 Warranty, Accuracy and Completeness

All images are scanned full size (1 : 1) from original plan data. Whilst every effort is made to ensure the accuracy of the scanned images the Authority cannot guarantee the accuracy of the original plan, reproduction or scale.

The original records in the custody of the Authority are derived from a number of sources and are of various ages, scales and condition which can affect the quality and reliability of the scanned images produced. Users should also be aware that in any particular area there may be information on the historical coal (and other) mining which cannot be made available by the Authority as it is held by others. The Authority is unable to give any warranty and make no representation that the information in its custody is complete, accurate, exhaustive or reliable.

The Authority gives no warranty as to the quality or accuracy of the scanned images, including the medium in which provided, or their suitability for any use. All implied conditions relating to the quality or suitability of the information, and all liabilities arising from the supply of the information (including any liability arising in negligence) are excluded to the extent permitted by law.

4. Copyright

All rights reserved. No part of any image supplied may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without the prior written permission of the Authority.

5. Ordering Procedure

Users may order goods whilst visiting the Authority’s premises or by letter, E-Mail or facsimile.

The Authority will treat each on-site order for goods, which is confirmed when the user clicks on the “Submit Job” button on the Order Prints screen (or clicking “OK” on the Print Area Selection screen) as an offer by the users purchase the goods and services subject to these Terms and Conditions.

Regardless of the method of ordering, copies of scanned images will not be prepared and despatched until the Authority is in receipt of the full payment. Receipt of a users’ order and remittance by the Authority, will be treated as confirmation of their order to purchase the scanned images subject to these Terms and Conditions. Users are responsible for ensuring the accuracy of their order which will be supplied, subject to availability, with the quantity and specification set out in it.

6. Delivery Arrangements

The Authority aims to have all orders placed by users visiting its premises available for collection prior to departure provided full payment has been made.

All other orders, (including those from users visiting the Authority’s premises but which cannot exceptionally be collected on the day of the visit) shall be sent to the delivery address supplied by the user at the time of ordering. The Authority endeavours to despatch all orders within [5 working days from receipt of full payment] however it shall not be liable for any delay in delivery of the goods howsoever caused or for any consequential loss as a result. Risk of damage to or loss of the goods shall pass to the users upon posting or delivery to a carrier.

7. Payment

All prices include VAT at the current rate and are in accordance with the published scale of charges. The total cost of your order is the price of the copies ordered plus delivery charges.

8. Cancellation of Orders and Refunds

The Authority will not accept cancellation of orders once compilation and reproduction has commenced given the specific nature of the images to be supplied. The Authority will refund that part of an order it has supplied incorrectly together with your postage costs provided the images are returned to the Authority in perfect condition, together with the original invoice, within 30 days of delivery. We recommend that you use recorded delivery to ensure that returned goods arrive promptly and undamaged .

9. Health and Safety

Users are reminded that whilst on Authority premises, they must comply with any Health and Safety and other notices displayed on site. In particular, users’ attention is drawn to the Health and Safety (Display Screen Equipment) Regulations 1992, a summary of which is available at each workstation.

10. Visiting Times

11. Our Rights

The Authority will use its best endeavours to publish notice of any significant withdrawal or interruption to these arrangements for access to scanned images on its website www.coal.gov.uk. Whilst the Authority aims to give users advance notice it shall not be liable for any consequential losses as a result of alterations to these arrangements which can be made at its absolute discretion.

12. Enquiries/ Problems

If you have an enquiry or problem about this or any other Authority service, please contact a member of the Mining Records team via the address or telephone number below. Your comments are always welcome.

The Coal Authority
200 Lichfield Lane
Berry Hill
Mansfield
Nottinghamshire
NG18 4RG
Tel: 01623 427162 (General Enquiries)

USER LOG IN details required here

I confirm that my users details are correct and that I have read and agree to be bound by the terms and conditions above.